Understanding the entire shipping process is crucial for success if you plan to import from China to Kenya. This easy step-by-step guide covers everything—from selecting the right freight forwarder and shipping method to managing customs clearance and final delivery. Whether you’re a first-time importer or aiming to optimize your supply chain, this guide provides all the essentials needed for smooth and efficient importation.
1. Why Kenyan Businesses Choose to Import from China
Kenya’s reliance on Chinese imports is driven not only by affordability but also by several key factors:
- Access to a wide range of product categories
- Extensive manufacturing capabilities in China
- Modern logistics networks linking Chinese ports to Mombasa and Nairobi
- Strategic trade policies under initiatives like FOCAC (Forum on China–Africa Cooperation)
In 2024, Kenya imported goods worth over KES 430 billion from China, underscoring the importance of mastering the import process.
2. Main Transportation Methods: How to Import from China to Kenya Efficiently
Transportation forms a critical part of the supply chain when importing from China to Kenya. Selecting the appropriate mode can significantly affect delivery times, freight costs, and customs procedures.
2.1 Sea Freight (FCL & LCL)
Sea shipping remains the primary mode of transport between China and Kenya. Notably, the Port of Mombasa handles more than 90% of the sea cargo entering Kenya. Major origin ports in China include Ningbo, Guangzhou, Shenzhen, Qingdao, and Shanghai, while Mombasa serves as the main destination. Transit times typically vary between 25 and 40 days, depending on the port of origin and any transshipment involved.
Moreover, container options range from 20ft and 40ft to 40HQ and refrigerated containers. When your shipment occupies an entire container, opting for Full Container Load (FCL) can significantly reduce the cost per unit and minimize potential damage risks. Conversely, Less than Container Load (LCL) is suitable for smaller shipments, but it may experience delays due to cargo consolidation and customs clearance.
2.2 Air Freight
For time-sensitive and high-value cargo, air freight is a reliable option. Departure airports include Shanghai Pudong (PVG), Guangzhou Baiyun (CAN), and Beijing Capital (PEK), with arrivals at Jomo Kenyatta International Airport (NBO). Transit times typically range from 3 to 7 days.
Rates are charged based on actual weight or volumetric weight, whichever is higher. The IATA formula for volumetric weight is:
Volumetric Weight = (Length × Width × Height in cm) / 6000.
2.3 Express Shipping
Courier services such as DHL, FedEx, UPS, and Aramex are ideal for urgent small packages. They offer door-to-door delivery, customs clearance, and online tracking. Transit times usually range from 2 to 5 working days, with weight limits typically below 100 kg per shipment.
Pro Tip: Ask your supplier to declare a realistic customs value to avoid penalties from the Kenya Revenue Authority (KRA).
2.4 Multimodal Solutions: Rail–Sea & Air–Truck
Some freight forwarders provide hybrid logistics solutions that combine rail, sea, and air transport modes. Examples include rail transport to Dubai followed by sea freight to Mombasa or air shipment to Addis Ababa combined with trucking to Nairobi. These alternatives offer flexibility in the event of port congestion, strikes, or other disruptions
3. Step-by-Step Process to
Import from China to Kenya
Step 1: Identify and Vet Your Supplier
Use reliable platforms such as Alibaba Gold Suppliers and Made-in-China. It is also wise to perform factory audits or third-party inspections before payment. Ensure clear understanding of Incoterms like EXW, FOB, or CIF.
Step 2: Understand Kenyan Pre-Import Requirements
Prepare essential documents including Kenya Revenue Authority (KRA) PIN, ETR certificate for VAT compliance, Import Declaration Form (IDF) via Kenya TradeNet System, and Pre-Export Verification of Conformity (PVoC). Certificates of Conformity from agencies such as SGS or Bureau Veritas may also be required.
Step 3: Select a Freight Forwarder
Professional freight forwarders assist with customs clearance, documentation, consolidation, and warehousing. Companies like TJ China Freight specialize in Kenya-specific logistics tailored for importers of all sizes.
Step 4: Book Shipping and Arrange Inland Transport
Decide whether to use port pickup, bonded warehousing, or last-mile delivery. Container Freight Stations (CFS) in Nairobi facilitate rail distribution from Mombasa to inland destinations.
Step 5: Clearance and Delivery in Kenya
Goods must be cleared at KRA with documents such as Bill of Lading or Airway Bill, Commercial Invoice, Packing List, Certificate of Conformity, Import Declaration Form number, and the importer’s KRA PIN and ETR certificate.
4. Kenyan Import Tariffs & Taxes
Duties are calculated based on CIF (Cost + Insurance + Freight) value.
| Tax Type | Rate |
|---|---|
| Import Duty | 0% to 25% (based on HS Code) |
| Value Added Tax (VAT) | 16% |
| Import Declaration Fee (IDF) | 2% |
| Railway Development Levy (RDL) | 1.5% |
Use HS Codes to identify tariff classifications. You can check rates using the KenTrade Tariff Portal.
5. What Can You Import
from China to Kenya?
Some of the top imports from China to Kenya include:
- Mobile phones, accessories, and power banks
- Solar panels, bulbs, and inverters
- Clothing, bags, and footwear
- Kitchen appliances and electronics
- Tiles, sanitary ware, and cement mixers
- Medical equipment and surgical items
- School supplies, stationery, and toys
Note: Some categories require regulatory clearance from agencies like KEBS (Kenya Bureau of Standards), NEMA, or PPB (Pharmacy and Poisons Board).
6. Estimated Transit Times
from China to Kenya
| Mode of Transport | Estimated Time |
|---|---|
| Sea (FCL) | 25–40 days |
| Sea (LCL) | 30–45 days |
| Air Freight | 3–7 days |
| Express Courier | 2–5 days |
| Rail–Sea / Hybrid | 30–35 days |
Always factor in an extra 3–7 days for customs clearance delays.
Conclusion:
To successfully import from China to Kenya, you need the right documents, a reliable shipping method, and an experienced freight forwarder. With proper planning and the right partner, your cargo can arrive safely, on time, and within budget. TJ China Freight is here to simplify the process for you.
Ask For a Quote
Looking to import goods from China to Kenya?
Submit your shipment details and receive a free logistics quote within 24 hours. Our team will help you identify the best transport mode, calculate duties, and plan customs clearance.
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FAQs
Can I pay my Chinese supplier in Kenyan Shillings?
No. Payments are typically made in USD or CNY via TT, PayPal, or L/C.
Are used electronics allowed?
Kenya has strict controls on second-hand electronics; check with KEBS before import.
What’s the penalty for undervaluing goods?
Heavy fines, seizure, or blacklisting by KRA.
How do I track my container to Mombasa?
Your freight forwarder will provide a BL number and tracking portal access.